Academic Affairs

Discover Appalachian State University's Academic Affairs Standard Operating Procedures (AASOPs), a dynamic resource for faculty governance and academic excellence. Access detailed protocols, committee processes, and essential documents for effective faculty processes. Established in consultation with the Faculty Senate, Human Resources, the Office of General Counsel and the Council of Chairs, the AASOPs Review Committee (ARC) continually enhances these procedures to ensure academic quality.

•  Combined AASOPS in one PDF (OP1-OP11)

• OP 1: Academic Affairs Standard Operating Procedures (AASOPs) and AASOPs Review Committee (ARC)
• OP 2: Instructional Related Protocols
• OP 3: Application Protocols for Reappointment, Promotion, And Tenure
  • Procedure for Senior Lecturer Promotions
  • OP 3 form:
    • Petition for one-year extension due to extenuating circumstances
• OP 4: Faculty Workload, Annual Reviews, Faculty Teaching Performance Indicators, Post-Tenure Review
• OP 5: Faculty Leaves
  • OP 5 form:
    • Request to opt out of the automatic one-year extension
• OP 6: Graduate Faculty
• OP 7: Appointment, Promotion, and Tenure (APT) Committee and Faculty Search Committee Processes
  • OP 7 forms:
    • APT Vote Justification Forms
    • APT Committee Participation Form
• OP 8: Protocols Regarding Department Chairs
• OP 9: Faculty Employment Hearing
  • UNC System Policies Chapter VI - Academic Freedom & Tenure - Section 600 Community
  • OP 9 forms:
    • 603 - Request for a 603 Disciplinary Hearing
    • 604 - Non-Reappointment, Denial of Tenure, and Denial of Promotion Review Request
    • 605 - Reconsideration Request for Termination Due to Financial Exigency or Program Curtailment
    • 607 - Petition for a Faculty Grievance Hearing (Section 607)
    • Template for Section 607 Request Response 1
    • Template for Section 607 Request Response 2
    • Appeal to the Board of Trustees
• OP 10: Emeritus/Emerita/Emeritx
• OP 11: Professionalism in Personnel Decision Making and Voting Eligibility

The initial AASOPs were enacted in August 2023 by Academic Affairs in consultation with the Faculty Senate, Human Resources and Office of General Counsel. The ASSOPs Review Committee (ARC) reviews and recommends possible additions, updates, or changes to the Provost and Executive Vice Chancellor.

View Archived AASOPs

The initial AASOPs were enacted in August 2023 by Academic Affairs in consultation with the Faculty Senate, Human Resources and Office of General Counsel. The ASSOPs Review Committee (ARC) reviews and recommends to the Provost and Executive Vice Chancellor regarding possible additions, updates, or changes.

Committee Members 2026-2027

• Vice Provost for Faculty Affairs & Professional Development, Jamie Parson
• The Chair or Vice Chair of the Council of Chairs, Tracie Salinas
• The Chair or Vice Chair of the Faculty Senate, Jim Westerman 
• A member of the Faculty Governance Committee (appointed by the Chair of the Faculty Senate), Jennifer Zwetsloot
• An Associate Dean (chosen by the Vice Provost in consideration of broad representation of colleges & schools), Ila Prouty
• A representative from the Office of General Counsel, Valerie Young
• The Faculty Hearing Committee Coordinating Chair, Adam Newmark

Meeting Dates & Deadlines for Form Submissions

Those wanting to suggest additions, changes or updates should complete the Academic Affairs Standard Operating Procedures (AASOPs) Change Proposal Form

Change proposal forms must be received one month before the ARC Meeting.

2026-2027 ARC Meeting Dates

• August 10, 2026
  Form submission deadline: July 20, 2026
• November TBD
  Form submission deadline: 
• March TBD
  Form submission deadline: 
• May TBD
  Form submission deadline: