"I" Incomplete Adjustments for Spring 2020

sent on behalf of Dr. Mark Ginn, Vice Provost for Undergraduate Education 

Greetings Faculty,

Congratulations on making it to the exam period of the Spring 2020 semester!!  I hope that you all make it through exams and grading and have a chance for some well-deserved rest and relaxation (while practicing proper social distancing).  We have received a number of questions about incomplete “I” grades and how the modifications of this semester change our process with these grades.  The purpose of this email is to outline those changes.  

First a reminder of our incomplete policy from the bulletin:

Incomplete Grades

Incomplete grades are assigned only because of sickness or some other unavoidable cause. An “I” becomes an “F” or “U” if not removed within the time designated by the instructor, not to exceed one semester, except that all incompletes must be removed at the time of graduation. An Incomplete is not given merely because assignments were not completed during the semester, nor is an incomplete given if the student never attended the class.

Students are not permitted to attend a class in a future semester in which they earned a grade of “I” in order to complete the incomplete without prior approval by the Dean’s Office of the college teaching the course. In addition, students do not re-register or audit a class in which a grade of “I” was earned in order to complete the incomplete. If a student receives a grade of “I” in a class and then re-registers for or audits the class (either with the same or a different professor), the grade of “I” in the first class will default to “F” or “U”.

Incompletes from Fall 2019

If a student has an incomplete from a previous semester (most likely Fall 2019), they will not be allowed to switch to the P/NC Alternate Grading System for that course.  They will however have the option of extending the deadline to complete their work if necessary due to the unusual circumstances of this semester.  A student who wishes to extend the deadline for their incomplete should contact their instructor who should submit a grade change in Appalnet with a grade of I and a new extension date.

Incompletes for Spring 2020

Obviously, this semester contained an “unavoidable cause” that may have kept students from completing their coursework.  We encourage you to work with students to try to get their work completed this semester as much as possible but certainly it is possible that some may need to be assigned an “I” grade.  These students will still have the option of switching to the P/NC Alternate Grading System for this course either before the May 17 deadline, or within five days after their letter grade is assigned. To allow for this processing, all incompletes need to be completed and grades submitted by faculty by December 7, 2020.  This is seven days before final grades are due and is necessary to allow processing by the Registrar’s Office.  No late exceptions will be given.

If a student opts into the P/NC Alternate Grading System on the Appalnet page before the May 17 deadline then the grade will automatically be converted to the P/NC system when it is submitted by the faculty member.  If the work is not completed, the “I” will roll to an “NC”.  Faculty will still submit the letter grade with the Grade Change form in Appalnet.

If a student wishes to wait until after they receive their letter grade to decide whether or not to opt in to the P/NC system,  they can make that decision known by emailing registrar@appstate.edu asking for the switch within five days of the time the letter grade is submitted.  Faculty will record the grade that the student earns after completing the incomplete with the Grade Change form in Appalnet just as they normally do for an incomplete.  

We ask that faculty explain these options to any student that they give a grade of “I”.  (You may explain it to them by forwarding this message.). This information will also be on the Registrar’s Coronavirus website.  You can email me at ginnmc@appstate.edu if you have any questions.

Thanks again for all you do for Appalachian State and our students,


Mark Ginn, Ph.D.
Vice Provost for Undergraduate Education and 
Professor of Mathematics
Academic Affairs
Appalachian State University
Boone, NC 28608

Published: May 1, 2020 3:33pm