Fall 2018 Exams, Managing Weather Challenges and Related

From: Office of the Provost <provost@appstate.edu>
Date: Wed, Dec 5, 2018 at 3:34 PM
Subject: Managing Weather Challenges and Related


Greetings faculty, staff, and students,

Weather conditions in the High Country can be unpredictable and vary a lot within a short distance (as today has shown). All faculty and students should keep their personal safety in mind as they prepare to go out in the winter weather and we encourage faculty to work with students who may have to miss because of weather, either today, or as we move into exams. We will continue to monitor weather conditions to the best of our ability and react accordingly.

We also wish to provide you with some clarification about the upcoming storm projected to impact our area late Saturday through Monday. We understand that this is a challenging situation and that the alternatives may present new challenges.

We encourage all faculty to communicate with their students and students with faculty as we try to make the best of this challenging situation.

Again, faculty are encouraged to work with students as much as possible to allow them to complete the semester and to keep in mind the stress of this situation as well as the shortened time period to study, as they prepare and grade final exams. I would also encourage students to use your time to prepare as well as you can for the rest of your semester and to trust that your faculty will provide you with adequate opportunities to show what you have learned and to grade it fairly given the situation we are in.

As we move closer to the impending snowstorm it still seems almost certain that we will have significant snow that will likely inhibit our ability to operate on Monday. No one should plan on having any academic meetings on Monday. We will have basic campus functions open as needed but it seems unlikely that there will be anything beyond that. Any exams set for Monday should be moved to the same time and place as they were scheduled, only on Thursday or moved to an online option.

Academic Affairs is committed to do all we can do to assist as we move through this challenging period. Feel free to contact us if you need help and best wishes for a successful end of the semester and a restful holiday break!!

Sincerely,

Mark Ginn

Mark Ginn, Ph.D.
Vice Provost for Undergraduate Education and
Professor of Mathematics
Academic Affairs
Appalachian State University
Boone, NC 28608

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From: Office of the Provost <provost@appstate.edu>
Date: Tue, Dec 4, 2018 at 12:45 PM
Subject: TIME SENSITIVE ANNOUNCEMENT ABOUT MONDAY EXAMS

Greetings faculty, staff, and students,

As I am sure you are aware, there is a fairly high probability that a significant winter storm will affect our area this weekend with snow starting Saturday and possibly going into Monday. In an effort to minimize the impact of this weather on the completion of our semester, we have considered numerous options and are making the following changes to the exam schedule for classes with exams scheduled for Monday (9am, 12 noon, and 3pm MWF classes):

1.Faculty at their discretion may move their exams into an online format and forgo meeting for their exams.
2.Faculty who wish to meet for their exams should move their meeting times to the same time and location on Thursday, December 6 (Reading Day).

In a message to students, I let them know you will communicate with your classes today which of these options you will use to allow your students time to prepare for your exam. As always when inclement weather affects our schedule, faculty are encouraged to work with students who have unforeseen conflicts that may arise. If you need assistance you may contact Mark Ginn, Vice Provost for Undergraduate Education, at ginnmc@appstate.edu.

We are also closely watching the situation for Tuesday, December 11. It is likely that the same online policy as for Monday will be put into place for Tuesday. It is also possible that the 8am exam will be moved to 5pm. This may cause some room conflicts that we will work to resolve. If exams cannot meet at all on Tuesday, December 11, face-to-face meetings will be moved to Friday, December 14, 2018. A decision about Tuesday exams will be announced via email by Monday, December 10 at 5pm.

Thank you for your help as we make the best of an unusual and difficult weather situation.

Best wishes for a productive end of your semester.

Sincerely,

Mark Ginn

Mark Ginn, Ph.D.
Vice Provost for Undergraduate Education and
Professor of Mathematics

Published: Dec 7, 2018 10:52am

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